FOIA

Civil Division Case Management System

ACRONYM: CASES

ORIGINATOR:
Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Civil Division
Minor Organization Subdivision: Office of Management Programs
Name of Unit: Office of Management Information
Street Address: 1100 L St., N.W.
City: Washington
State: D.C.
Zip Code: 20530
Country: United States
Hours of Service: 9am-5pm, M-F
Telephone: (202) 307-0304

ABSTRACT: CASES and its subsystems comprise a system to track information related to the cases received by and initiated by the Civil Division. The database includes records containing various case identifiers and descriptors, plaintiffs and defendants, client agencies, assigned attorneys, case dispositions, monetary relief sought and awarded, time expended by staff, and the physical case files available for the case.

PURPOSE: The system is used as a management tool, and is not intended to support the day-to-day activities of the attorneys litigating the cases. It is used for routing of case-related mail, for identifying the attorneys handling a particular case, and for generating statistical, management and budget information.

ACCESS CONSTRAINTS: All Civil Division employees have view rights to that portion of the database which is a matter of public record. Access to other portions of the database are protected from unauthorized access through a variety of physical, administrative, and technical safeguards on a need-to-know basis.

USE CONSTRAINTS: Use of the CASES system is restricted to only those functions needed by a user to execute his official duties.

AGENCY PROGRAM: CASES is a tool used by the Civil Division to manage its litigation workload.

SOURCES OF DATA: Case data is derived from court filings, summons and complaints, agency case referrals, court decisions, settlement agreement, and through interviews with assigned attorneys. Time data is collected from attorney time reports. Case file data is based on the documents contained in the official case files and the file room check-in/check-out documents.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator):
Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Civil Division
Minor Organization Subdivision: Federal Programs Branch
Name of Unit: Freedom of Information/Privacy Act Office
Street Address: 20 Massachusetts Avenue, NW, Room 7304
City: Washington, D.C.
State:
Zip Code: 20035
Country: United States

Hours of Service: 9am-5:30pm, M-F
Telephone: (202) 514-3319
FAX: FAX (202) 616-8202

ORDER PROCESS: The data contained in CASES is subject to the Freedom of Information Act (FOIA). Requests for Civil Division records must be made in writing and submitted to: Department of Justice, Civil Division, Freedom of Information/Privacy Act Office, 901 E St., N.W., Room 808, Washington D.C. 20530-0001

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):
Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Civil Division
Minor Organization Subdivision: Federal Programs Branch
Name of Unit: Freedom of Information/Privacy Act Office
Street Address: 20 Massachusetts Avenue, NW, Room 7304
City: Washington, D.C.
State:
Zip Code: 20035
Country: United States
Hours of Service: 9am-5:30pm, M-F
Telephone: (202) 514-3319
FAX: FAX (202) 616-8202